Gmail how does it work

In this lesson, we'll talk about some of the features and advantages of Gmail, and we'll give an overview of the Gmail window. Creating a Google account is needed to access Gmail because it is just one of the many services offered by Google to registered users.

Signing up for a Google account is free and easy, and naming your new Gmail address will be a part of the sign-up process. This means whenever you're signed in to Gmail, you are automatically signed in to your Google account.

Of course, you don't have to use any of these features. You may just want to focus on email for now. However, if you'd like more information, you can review our Google account tutorial, where we talk about some of the different services Google offers and show you how to change your privacy settings. Here are 10 Gmail tips and tricks to help you get control of your email.

You can even provide feedback for Smart Compose so that this feature can learn your preferences and style. In charge of sending rejection emails at 8 p. Gmail is chock full of keyboard shortcuts that can make it far easier to handle your inbox. Gmail has dozens of customizable shortcuts that can make your life easier. Now there should be a tab for keyboard shortcuts in the settings window where you can view and customize your options.

A pane will pop up with a directory of shortcuts. Nervous Nellies can opt for the second option, while the Masochistic Marges can select five seconds. This new feature also gives you the option to password protect the message, so the recipient also has to enter a computer generated password that they receive by text message before they can open it. This feature is mostly for you business folk out there who send the same email over and over again to different people.

Gmail automatically saves your message in draft every few minutes while you're writing. When your message is complete, click "Send. If you don't want to save the draft message, delete it from the Draft folder. Check the tally number next to your Inbox to see if you have new messages. Gmail checks for new messages every two minutes and updates the tally. Gmail saves a "conversation" of each original message and all replies. When you open a message, the newest in the conversation is on top with the rest stacked below.

To read all the messages in the conversation, click "Expand All. To print a message, click the down arrow next to "Reply" and select "Print. To forward an individual message, open it and click "Forward" from below the message area. Enter recipients' addresses and add any notes to the message. Click "Send. With Gmail, attachments like documents, photos or video are easy to add and read. To attach a file to a message, click "Attach a file" under the Subject field.

Find the file you want to attach, and click "Open. To remove an attached file, click "Remove. To view an attachment, open the message, click "Download" at the message's bottom and then "Open" or "Save.

Archiving lets you move messages from the inbox to All Mail for storage. You can find information in these e-mails later by using the search tool. To archive a message, check the box next to the sender's name and click "Archive. Gmail has plenty of features beyond the basics. Next, let's look at some of them, such as security filters, Gmail Notifier to announce new mail, and "retrieve and respond" to access messages from other e-mail services. Gmail features make e-mail easier and more convenient.

Let's take a closer look at some like Gmail Notifier, which can alert you when you have a new message, and Mail Fetcher, which allows you to retrieve e-mail from other services, like Yahoo Mail or AOL.

This downloadable application lets you know when you have new Gmail messages -- without opening your browser. The Notifier automatically checks for new messages every two minutes. With it, you can see a brief section of text from up to 30 messages and select a sound to indicate you have new mail. Mac users need OS X This feature lets you fetch and download messages from up to five other e-mail accounts. Mail Fetcher will check all of the accounts regularly so that mail from them appears automatically in Gmail.

POP allows users to download messages from Gmail's servers so e-mail can be accessed without an Internet connection. By creating a contact group, you can quickly send e-mails to everyone in the group.

To create a group, click "Contacts" at the left and then "New Group" in the top left corner. Enter the name of the group and click "OK. To fill the group with contacts, select the contacts you want in the Contacts list. Then open the Groups menu, and under "Add to. For later additions, enter the contact's name or e-mail address in the "Add this to group" box below the contact list. Email that's secure, private, and puts you in control.

We never use your Gmail content for any ads purposes. Gmail uses industry-leading encryption for all messages you receive and send. We never use your Gmail content to personalize ads. Gmail keeps over a billion people safe every day.

Gmail blocks The most advanced phishing protections available. When a suspicious email arrives that could be legitimate, Gmail lets you know, keeping you in control. Best-in-class controls over emails you send.